Request For Quotation (RFQ)


• It is an Invitation to Vendor for providing Quotation (bid or tender) for supplying the material.

• You should have suitable vendors for the RFQ

• You should enter the dead lines for submission of Quotation

• RFQ is same as PR, but it has a collective number [It is a 10-digit code used for the system automatically picks all the relative quotations    for a particular material. It is used in Header]

• When you filling up the item details and schedule lines for the materials system determines the address from the vendor master record

RFQ can be entered

• By Manually

• With respect to Out-line agreement

• With respect to PR (using reference technique)

• By another RFQ (copying of existing RFQ using reference technique)

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When RFQ required?

• When you identify a New Vendor

• When first time you go for project

• When a gap between procurement is very long

• Upon expiry of contract

• For New Material / Services

• You cannot enter an account assignment in RFQ only item category will be maintained.

RFQ Consists of:

 Header - General information on RFQ like Vendor’s address

 Item - Total Quantities and Delivery dates for Materials

 Schedule lines - An Item of Quotation may contain a deliver schedule with no of schedule lines in which total quantity is broken down in to smaller quantities to be delivered on a specific dates over certain period.

IMG setting for Request for Quotation (RFQ)

Define Number Ranges (OMH6)

Define Document Types (SPRO)

Release Procedure for RFQso

- Edit Characteristics (CT04)

- Edit Classes (CL02)

- Define Release Procedure for RFQs (SPRO)

- Check Release Strategies (OMGSCK)