Request For Quotation (RFQ)

Request-for-quotation

• It is an Invitation to Vendor for providing a Quotation (bid or tender) for supplying the material.

• You should have suitable vendors for the RFQ

• You should enter the deadlines for submission of Quotation

• RFQ is the same as PR, but it has a collective number [It is a 10-digit code used for the system automatically picks all the relative quotations for a particular material. It is used in Header]

• When you filling up the item details and schedule lines for the materials system determine the address from the vendor master record

RFQ can be entered

• By Manually

• With respect to Out-line agreement

• With respect to PR (using reference technique)

• By another RFQ (copying of existing RFQ using reference technique)

When RFQ required?

• When you identify a New Vendor

• When the first time you go for a project

• When a gap between procurement is very long

• Upon expiry of the contract

• For New Material / Services

• You cannot enter an account assignment in RFQ only the item category will be maintained.

RFQ Consists of:

Header - General information on RFQ like Vendor’s address  

Item - Total Quantities and Delivery dates for Materials  

Schedule lines - An Item of Quotation may contain a delivery schedule with no schedule lines in which total quantity is broken down into smaller quantities to be delivered on specific dates over a certain period.

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IMG setting for Request for Quotation (RFQ)

Define Number Ranges (OMH6) Define Document Types (SPRO) Release Procedure for RFQso

Edit Characteristics (CT04)

Edit Classes (CL02)

Define Release Procedure for RFQs (SPRO)

Check Release Strategies (OMGSCK)

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