SAP HR Interview Questions and Answers

22 September, 2020


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SAP HR Interview Questions and Answers

Are you planning to participate in an interview for an SAP HR role, but are confused about how to break that interview, and what would be the most likely SAP HR interview questions an interviewer might ask? Well, you've come to the right place. Tekslate has collected the most frequently asked SAP HR interview questions and answers, which are often asked in several interviews.

 Categories of SAP HR Interview Questions

1Q) What is PROCESSING CLASS, where we do them, and why?

Ans: Wage type characteristic that determines how processing is conducted during the payroll run.

2Q) What is EVALUATION PATH, where do we do it and why?

Ans: A chain of relationships between objects in a hierarchical structure. for eg. O-S-P(Organization->Position->Person).


Ans: The payroll process(program) is run at a specific point in time, not only to calculate an employee’s basic remuneration but also any special payments, overtime payments, or bonuses that must be effected for the period in question.

4Q) What is meant by the payscale structure? How did you configure the pay scale structure? (I said I created various payroll areas and defaulted them using the feature ABKRS. Seemed he was expecting more than this from me)

Ans: Pay Scale Structure means the creation of the Payroll area, Payscale type, area, group, and levels with EmpSub group grouping for PCR & caps.

5Q) How do you import pay scale data from non SAP to SAP? (Somebody told me that there’s a tool called LEGACY to transfer non SAP data to SAP. I said the same. Is it the same for payroll also? He wanted a clearer explanation of how I did it)

Ans: Yes you have to say from which transaction code you are transferring data from Non SAP into sap.

6Q) What is meant by a schema? (I said I’m only aware that it is a set of rules which is copied and renamed, but never worked on that)

Ans: No, you have to say him that schema is a set of instructions ( Programs )  modified as per requirements and its process is to collect the data as from all the defined instructions with subschemas and PCRs. As I was not authorized to work on them I know just the process of schemas only, (you should have said like this.)

7Q) How do you restrict the data to be entered in the payroll area?

Ans: No, data is entered in a payroll area, but the employees are defined depending on their pay scale structure. If you are restricting any data to be entered for pay stress this is for indirectly for payroll area.

8Q) What is meant by authorization? Did you ever work on it?

Ans: Authorisations are the transactions given to the end-users or the developers for only some areas to work, info types, transaction codes, org units, and others depending on the requirement of the client or the developing enterprise.  Check this at the PFCG code.

9Q) What is the difference between Indian and US Payroll. (I said each of them has their own ITs and the taxation differs?

Ans: Yes it correct and even you have to say about the Benefits which are more important in the US. In the US unemployment tax will come. Garnishments will come, Residence taxation, Work tax, and others, you have to say it in broadway then only they can know that you are working, or confident enough.

SAP HR Training

10Q) How do you differentiate Tax for different countries?

Ans: Taxation has so many use exits to be created which means it all happens only from the new versions which SAP Releases.

SAP HR Round Interview Questions

11Q) What is meant by the slab? How is the Indian slab and US slab? (He was talking about some %ages. I don’t know what they are?

Ans: Grouping of employees depending on their allowances and PERKS is nothing but a Slab system and it also even comes for  Professional Tax.

12Q) What are Dynamic Actions? Give a few examples. What is IT’s you used in them? (I know only Birth of Child action, and the IT’s used in it are Personal Data, Additional Payments?

Ans: Dynamic actions that are triggered by the system. They are the result of some personnel actions.  If you make a change (personnel action) to the personnel data of an info type that then has an effect on the data of a second info type, the system automatically displays the info type.  One of the main purposes of the dynamic action (of the system) is to have a consistent and coherent data.  These actions are started automatically by the system, unlike the Personnel actions which you start by yourself.  The best example is when you carry out an action lets say hiring, you need to populate a set of info types. Your initial entry of details in infotype 0000 is personnel action. When you do this system automatically displays the next info types- which is the result of dynamic action

13Q) What is Qualification Deficiency? How will you come to know that a person does not have certain skills/qualifications? (This was posted after I said that I worked on Training and Events also?

Ans: Generally, the required qualifications are stored in Required Qualifications (Infotype 5129).  So any deficient qualifications can be viewed in this infotype.

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14Q) What is IT 41 used for? How do I default IT 41?

Ans: Date Specifications (Info type 0041).  The following information is recorded in the Date Specifications info type (0041). The Date type specifies the type of information.  A concrete Date type (specified by the user) is used in a series of reports, for example, to evaluate an entry date that cannot be derived from the organizational assignment history but which is stored in the Date Specifications info type(0041).   This info type can be used in payroll as well as for the leave program.  The standard system contains twelve combinations of Date type and Date. If you require more than twelve date specifications for an employee at the same time, you can use time constraint 3.

15Q) Suppose the client wants me the vacancy to be displayed on a website as well as ESS. How should I do it? (I only know ESS means Employee Self Service, please explain about ESS also?

Ans: Employee Self-Service enables employees to create, display, and change their own HR-related data in the Enterprise Portal generally related to.  Benefits and Payments, Working Time, Career and Job, Employee Search, Personal Data, Travel Management, Corporate Information, and Life and Work Events.  So the kind of data the employees can edit, change, or delete depending upon the authorizations the employees (users and roles) have.  The authorization to have access to the vacancies by employees is given, generally, the vacancies will be displayed for all the employees i.e all the employees will have authorizations.   

SAP HR Tutorial

16Q) What is internal recruitment?

Ans: Internal recruitment is search for internal applicants. when you integrate with personal development, you can use profile match up which help to search for resources internally.

Also  In recruitment, it is represented by ‘P’ as Person and ‘AP” as an external person.

17Q) What are problems generally faced while posting the result to FICO?

Ans: Normally mismatching of amount gets posted.

18Q)What is the controlling area, what does it do, and how were is it assigned?

Ans: The controlling area is under FI person which helps to set for costing purposes also based on the fiscal variant is set.

SAP HR Tutorials

19Q)What is the purpose of creating symbolic a/c, what is the transaction code for the same? Can we assign one symbolic a/c to multiple wage types?

Ans: It depends upon your payroll requirement to create a salaried head like expense account etc.

SAP HR Time Management Interview Questions

20Q) What is REPORT VARIANT FOR OFF CYCLE ACTIVITIES, what do we do in this step?

Ans: A variant is to save all input field parameters.  once you saved as a variant, you can use the same for future purposes.

21Q) If we have to create multiple positions, what method OR tool we can use to avoid errors due to creating them manually?

Ans: You can create multiple positions by LSMW or batch programs for the Tcode PP01 or PPOCE

22Q) What do is LANDSCAPE in SAP Project, I think it's related to no. of servers used, Pls correct me if I am wrong, Or what it is?

Ans: It is related to the Basis

23Q) What is the role of an administrator in PA?

Ans: To restrict access to Personnel administration based on PA/PSA.

Administrator: we come across for Personnel administration, Time management, and Payroll in sap.

Each administrator is responsible for each individual activity.  You can get the name of the administrator in the payslip so the employee for any clarification he can meet the responsible administrator  (accessed through payslip)

This administrator (is created in PA of PM) is responsible for recruitment.

24Q)What is go life actually? What is the role of a functional consultant in it?

Ans: Go live is transferring data from the Development server to the Production server.

  Development —–>  Quality server

In Quality, you need to Unit, Integration testing, Once it is OK in the Quality server,

  Then you need

  Development —-> Production                                  

25Q)How to group employees for their allowances in payroll?

Ans: Go to the basic salary of India in Payroll India and group the employee first depending on the allowances to be paid and this is applied for even differentiating the employees into groups depending on their pay structures. 

26Q) In OM, how to get the details for a group of employees (ex.) group of Drivers in the organization?

Ans: Drivers can be identified depending on their position at which they are working and you can have a different job code for them who do you want to look into.

27Q) How are Time management and payroll is integrated?

Ans: TM MGMT and Payroll are integrated into ways are time data is collected from the info type 0007 and these hours are taken in basic as Number of hours worked or utilized, and even with time evaluation and last with schemas integration.

X000 schema carries xt00 and these data can be transferred between other modules.

28Q)What are the other modules integrated with OM?

Ans: OM contains all the modules to be integrated, depending on client requirements it is done. As OM-PA, OM -RECT, OM-BENEFITS, OM-TRAINING & EVENT MGMT, OM – PD AND OTHERS.



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