Release procedure In SAP MM

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SAP MM Release Procedure

This is an Electronic Document Approval i.e. 'online approval rather than a manual signature.

It is an approval process for Purchasing requisition and external Purchasing documents

It Involves:

  • Checking the correctness of the data
  • Giving the authorization to purchase

The approval may be based on the doc. type, doc. value, plant, etc. 

There are two types of Release Procedures:

  • With Classification (Item level release and only for PR)
  • With Out Classification (Header/document level release for RFQ, PO, contract and Scheduling. Agreement)

Note: Item level Approval is possible only in PR For other Purchase Documents only header level is possible

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Release Strategy: It defines the sequence in which the purchase document is to be released • It contains the release conditions, release codes, and release prerequisites. It defines the entire approval or release process

Release Condition: It determines/identifies which release strategy applies.

Release Group: Group of persons responsible for releasing the Purchasing documents with assigned strategy.

Release Code/Point: It is a two-character alphanumeric id defined for each individual group (department) in the release group.

Release Pre-requisite: It defines, who has to release the document first.

Release Indicator:

  • It is a one-character id, and represents a release status.
  • It is assigned to a document.
  • When an individual person of a group affects release with his release code, a release indicator is assigned to a document]  E.g.: Blocked - ‘B’, Released - 'R"
  • If a document is not released
  • It cannot print a document
  • You cannot send this to the concerned vendor
  • You cannot do the receipt of the goods

Frequently used tables in Release procedure

Doc                                               Table Name        Fields    
PR                                               CEBAN MATKL - Material Group
BSART - Doc. Type  CEKKO  BSART - Doc. Type. 
Contract     SESSR            GNETW- Net Order Value
Scheduling Agreement          LWERT - Total Value Release
RFQ            UWERT- Partial Value Release 
PO    
SES                   

Note: The affected Release can also be cancelled, but it is possible only before the higher person in the hierarchy has not approved

Go through this SAP MM Tutorial to learn SAP MM end-to-end!

IMG Settings: Release Procedure

  1. Edit Characteristics
  2. Edit Class
  3. Define the release Procedure for PO

Release Groups -Release codes -Release Indicators -Release Strategies

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