Release procedure In SAP MM

SAP MM Release Procedure

This is an Electronic Document Approval i.e. 'online approval rather than a manual signature.

It is an approval process for Purchasing requisition and external Purchasing documents

It Involves:

• Checking the correctness of the data
• Giving the authorization to purchase

The approval may be based on the doc. type, doc. value, plant, etc. 

There are two types of Release Procedures:

• With Classification (Item level release and only for PR)
• With Out Classification (Header/document level release for RFQ, PO, contract and Scheduling. Agreement)

Note: Item level Approval is possible only in PR For other Purchase Documents only header level is possible

Release Strategy: It defines the sequence in which the purchase document is to be released • It contains the release conditions, release codes, and release prerequisites. It defines the entire approval or release process

Release Condition: It determines/identifies which release strategy applies.

Release Group: Group of persons responsible for releasing the Purchasing documents with assigned strategy.

Release Code/Point: It is a two-character alphanumeric id defined for each individual group (department) in the release group.

Release Pre-requisite: It defines, who has to release the document first.

Release Indicator:

• It is a one-character id, and represents a release status.
• It is assigned to a document.
• When an individual person of a group affects release with his release code, a release indicator is assigned to a document]  E.g.: Blocked - ‘B’, Released - 'R"
• If a document is not released
• It cannot print a document
• You cannot send this to the concerned vendor
• You cannot do the receipt of the goods

Frequently used tables in Release procedure

Note: The affected Release can also be cancelled, but it is possible only before the higher person in the hierarchy has not approved

IMG Settings: Release Procedure

1. Edit Characteristics
2. Edit Class
3. Define the release Procedure for PO

Release Groups -Release codes -Release Indicators -Release Strategies