SAP MM Release Procedure

This is an Electronic Document Approval i.e. 'on-line approval rather than a manual signature.

It is an approval process for Purchasing requisition and external Purchasing documents

It Involves:

  • Checking the correctness of the data
  • Giving the authorization to purchase

The approval may be based on the doc. type, doc. value, plant, etc. 

There are two types of Release Procedures:

  • With Classification (Item level release and only for PR)
  • With Out Classification (Header/document level release for RFQ, PO, contract and Scheduling. Agreement)

Note: Item level Approval is possible only in PR For other Purchase Documents only header level is possible

 

Interested in mastering sap mm Manager or sap mm Training? Enroll now for FREE demo on sap mm Manager Training,explore SAP MM Training

Release Strategy: It defines the sequence in which the purchase document is to be released • It contains the release conditions, release codes, release prerequisites. It defines the entire approval or release process

Release Condition: It determines/identifies which release strategy applies.

Release Group: Group of persons responsible for releasing the Purchasing documents with assigned strategy.

Release Code/Point: It is a two-character alphanumeric id defined for each individual group (department) in the release group.

Release Pre-requisite: It defines, who has to release the document first.

Release Indicator:

  • It is a one-character id, represents a release status.
  • It is assigned to a document.
  • When an individual person of a group affects release with his release code, a release indicator is assigned to a document]  E.g.: Blocked - ‘B’, Released - 'R"
  • If a document is not released
  • It cannot print a document
  • You cannot send this to the concerned vendor
  • You cannot do the receipt of the goods

Frequently used tables in Release procedure

Doc                                         Table Name                                         Fields                                                                                                         

PR                                              CEBAN                                          MATKL - Material Group

BSART - Doc. Type                    CEKKO                                         BSART - Doc. Type. 

Contract                                     SESSR                                          GNETW- Net Order Value  

Scheduling Agreement                                                                  LWERT - Total Value Release

RFQ                                                                                                 UWERT- Partial Value Release 

PO

SES                                                                                                                                         

Note: The effected Release can also be canceled, but it is possible only before the higher person in the hierarchy has not approved

SAP MM Tutorials

IMG Settings: Release Procedure

1.Edit Characteristics

2.Edit Class

3.Define release Procedure for PO

Release Groups -Release codes -Release Indicators -Release Strategies