Audit Reports in SAP BPC

Audit Report


Audit allows the user to prepare reports containing system information and a history of administration and business user activities. These are separated into three groups: Processes, Security, and Data.

When generating a Process report, you choose the name of the business process flow and criteria for the report. Criteria include the start and end date and time frame for the BPF, the associated process context, and the orientation of the report

Security audits can be done on Users, Teams, Task Profiles, as well as Data

Access Profiles. The General auditing is divided among Data Changes, Comments, Work Status, and Administration Activity.


There are three different Processes audit reports: Process Details, Process Overview, and Process Operations.


Process details returns the actual steps and sub-steps for a Process Template (BPF). The user can enter the Model, Process Template (BPF) as well as the dimension members. If the dimension members are left blank, the report will return all instances.


The Detail report shows the instance (intersection, of data), the steps needing to be performed, as well as the status (Action Required or not). By clicking the Steps/Sub-steps menu, the user is able to filter or search for a specific object.


This report gives you audit information on the status of all process steps and activities. The user will need to select the Model, Process Template, and Time dimension members.


This report renders the BPF (Process Template), Model, the activation date, as well as the current status. This Process Template is currently running and Action is required for the dimension intersection Actual and 2009.DEC.


This report renders the operations performed in steps for all active and completed processes. The dropdown allows the user to view the status of different Processes as well as when each step was completed.


Security Audit is broken into four parts: User, Teams, Task Profiles, Data Access Profiles and Processes.


When User is selected, a new folder is opened showing all users, their full name. Additionally, the audit shows their team, their Task Profile, and their Data Access Profile. A user can refresh the report, Print, and Export to a file.

To run a new report, the user can choose New Report and choose which report they want to run instead of closing the current folder tab.


When a user is double clicked, a new screen will render showing the Teams, Task Profiles, and the Data Access Profiles associated with that particular user.


When Teams is selected, a new folder is opened showing all teams that have been created. Additionally, this report shows the Task Profile as well as the Data Access Profile associated with each team. As with the previous screen, this information can be printed or exported to a file. A user can double-click on a particular team to be able to see which users, task profiles, and data access profiles are associated with a certain team.


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When Task Profiles is selected, a new folder is opened showing all Task Profiles that have been created as well as the assigned task. By double-clicking a particular Task Profile, a new screen renders showing all tasks, users, and teams associated with that Task Profile.


When Data Access Profiles is selected, a new folder is opened showing all Data Access Task Profiles that have been created, the model it is assigned to, the dimension as well as dimension member, and the type of access it is granting.


The report shows all BPF’s where the user can select to view all security information for a business process flow.


Audits can be performed on Data Changes, Comments, Work Status, and Administration Activity.


Data Changes can be audited by entering the Model, Dimension Members, timeframe, as well as additional criteria. To enter a specific intersection of data, simply select the correct dimensions and choose Display report. Additionally, you are able to choose when the data was entered by entering a specific date or range of dates.


In the Additional Criteria, you can narrow the results by using the dropdown boxes for Data Modified by Task. These tasks are the same tasks as defined in the Administration piece where Audit is turned on. You can group the results by Activity, Machine Name, IP Address, User, among others. Also, the user can show rows by description or ID.


After the user chooses the model, dimension members, and additional criteria, a report is rendered showing the data changes. The user can filter on columns by click the column and selecting the filter button. When the text box opens, enter the filtering criteria, in this case ACTUAL.


Similar to data changes, a user can view comments by dimension intersections as well as priority, users, and keywords.


After selecting display report, the comments report is rendered showing the comment, keyword, priority, user, Data and Time the comment was entered, as well as the dimensional intersection of data.Capture.220

The report on work status allows you to display the work status codes for a set of given criteria. You define “work states” (for example, Locked, Submitted, or Approved) so users can control input to specific data regions and input methods (for example, to prevent the Data Manager being used to update data). You can filter the report to the specific region of the model for which you want the work state. The dimensions defined for Work Status is defined by an Administrator in Planning and Consolidations Administration under Features, Work Status.


The administration activity audit records information on tasks performed in the system, for example, who is creating, changing, deleting models, dimensions, and security.


Administrators can search on certain Tasks, Task Areas (Environment or Model), Task Groups, and Task Types (All, Add, Change, or Delete).


The report header shows the date and time of the report, and the number of records returned. It also shows the options that you selected for Task Selection and Task Parameters.

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