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PeopleSoft HRMS Interview Questions

What is regulatory region?

A regulatory region is a region which has laws and regulations that are used by functionality in PeopleSoft HRMS. A lot of transactions are driven by regulatory requirements. These requirements include areas like ethnicity, disability, and health and safety. When driven by Regulatory Region, the regulatory codes, People Code edits, and set processing in the system can vary by country and for each transaction.

What are Checklist?

Checklist is a handout type of a utility for the user that can be referenced to ensure that all the tasks the user must accomplish are done and noted. Say, a recruiter or HR admin wants to a hire a new joinee in HRMS system, there is a recruitment checklist the user can use. When the user is done with all the data entry, he can refer to this checklist in the system. Checklist has a bunch of tasks like passport and documents verified, bank documents sent, offer pack issued, identity check etc. User can put the status against each task like initiated, completed etc. This is a way of tracking that all formalities related to hire are completed. Admin can create new checklists also from Setup HRMS -> Common Definitions -> Checklists -> Checklist. If needed new checklist items can also be created from Setup HRMS -> Common Definitions -> Checklists -> Checklist items

What are all the People Tools Security?

  • Permission List
  • Roles
  • User Profiles

How to create field as mandatory?

Using data buffer classes in people soft we have shown required field que.using that we can conver it to mandatory

What are the different kinds of organizational relationships in HRMS? Explain each with relevant examples.

Different organization relationships a person can have are: Employee, Contingent worker or Person of Interest as per the person model. Employee is a permanent staff member of the firm who is paid by company payroll and has a hire row in job with all associated information like company, department, location and paygroup etc. Example is a permanent position for a chief executive or sales manager in the firm.

Contingent worker is a contractor in the organization mostly on an assignment. Personal information and job information is stored for a contractor in the system but person is not on the company payroll. Example can be a person from a third-party company which is acting as a vendor for the firm to conduct a project for the firm needs. This person is a part of the project and working in the firm till the end of the project.

Person of interest has many flavors. There are various types of POI – Pension payee, external trainee, external instructor or board member. They are members who are connected to the firm due to some business purpose. There are two types of POIs- who have a row in job data and others who do not have. POIs who do not have job information have a separate mechanism in PS to maintain their data security.

How to retrieve the data from 3rd scroll, using traversing?

3rd scroll recoed level data

getlevel0.getrow(1).getrecord(record.level1record)getrow(2).
getrecord(record.level2record)getrow(3).
getrecord(record.level3record);

If u want the field level information use below syntax

getlevel0.getrow(1).getrecord(record.level1record)getrow(2).
getrecord(record.level2record)getrow(3).
getrecord(record.level3record)getfield(field.fieldname);

What are the different steps in workforce administration in hiring a new employee?

To hire a new employee in workforce admin the HR admin does the following steps:

Clicks on Add a person under Workforce Administration -> Personal information -> Add a person. Here there is an option to do auto search match if the person doesn’t already exist no match found then user continues to add a person.

Fills in all the personal information like Name, Address, gender, marital status, birth date, ethnicity etc.

Then in the org relationship tab checks the employee and clicks on add relationship to navigate to job data for filling in job information. By this time the employee id will be generated.

In job data user fills in all mandatory information like region, company, business unit, department and location on work location tab. If position management is being used, then position must be filled.

Then navigates to job information tab to fill in job code, employee class, officer code etc.

Then navigates to payroll tab to select the appropriate paygroup.

Then navigates to compensation tab to select the comprate and calculate compensation.

Then clicks on benefit program link to select the appropriate benefit program and clicks on save after reviewing all the information.

What are Global assignments? What is Home and Host concept? How is international assignments security implemented?

Global assignments enable the organization to assign employees to a global assignment and to monitor, compensate and track education, qualifications for the employee and dependents as they move to multiple locations in the organization having presence in different geographies.

Employees are based in a Home location. The employee data, benefits and payroll information is maintained at the home location.

The new location where the employee moves is the Host location.

PeopleSoft delivers three options for International Security:

Home can see Host

Host can see Home

        Both

International Security can be setup by navigating to: Setup HRMS -> Security -> Core Row Level Security -> Security Installation Settings

How is standard hour and FTE auto calculated when entering job details for a new hire?

Standard hour is defined in multiple ways in the system. Under Setup HRMS – Installation table in HRMS options, there is a standard hour rule setup. This is at the system level. Here the admin will define the minimum and maximum hours for the HR system and the default hours. The second place where the setup can be done is in the jobcode table setup. Under Setup HRMS -> Foundation tables -> Job Attributes -> Job code table. When a user sets up a job code then the standard hour’s value can be set specific to that job code. When employee job details are being populated based on the jobcode, the standard hours and FTE will get refreshed. Also, values like regular/ temporary will get populated.

What are all the components will have data permission security control access?

  • Departtments
  • Employee, Contingent Worker, and POI with Jobs.
  • POI without jobs.
  • Recruiting Federal People with jobs.
  • Template based hires.

What are the different kinds of organizational relationships in HRMS? Explain each with relevant examples.

Different organization relationships a person can have are: Employee, Contingent worker or Person of Interest as per the person model. Employee is a permanent staff member of the firm who is paid by company payroll and has a hire row in job with all associated information like company, department, location and paygroup etc. Example is a permanent position for a chief executive or sales manager in the firm.

Contingent worker is a contractor in the organization mostly on an assignment. Personal information and job information is stored for a contractor in the system but person is not on the company payroll. Example can be a person from a third party company which is acting as a vendor for the firm to conduct a project for the firm needs. This person is a part of the project and working in the firm till the end of the project.

Person of interest has many flavors. There are various types of POI – Pension payee, external trainee, external instructor or board member. They are members who are connected to the firm due to some business purpose. There are two types of POIs- who have a row in job data and others who do not have. POIs who do not have job information have a separate mechanism in PS to maintain their data security.

What are all the default programs you need to run after the creating the user profile?

Refresh SJT CLASS ALL

Refresh Trans. SJT tables

Refresh SJT OPR CLS

What are all the Access types for People with jobs security sets?

Job department tree

Job location

Jon business unit

Job Company

Job regulatory region

Job salary grade

Person organisation

Department ID – non-tree

Company – Pay group

What are all the Access types for Recruiting Job Opening security sets?

RS Company

RS Business Unit

RS Department ID

RS Location

Recruiting Team

What are all the various types of SJT?

SJT_CLASS

SJT_CLASS_ALL

SJT_PERSON

SJT_DEPARTMENT

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What are all the purpose of the Job Earnings Distribution Information Page?

We can distribute the worker’s compensation on the basis of the following:

Department

Job Code

Earnings Code

Business Unit

Shift

Position Number

General Ledger Pay type

What are the methods available to update worker’s compensation packages?

Seniority Pay increases

Grade Advance increases

Automated step increases

Step increases using review bands

Amount increases

Percentage increases

What are all the components available under Setup HRMS?

Install

Security

Upgrade

Foundation Tables

Common Definitions

Product Related

System Administration

What are all the mandatory fields need to key in while add a person on the system?

Name

Organizational relationship

What is HCCPALL?

Delivered primary permission list with access to all the components and pages

What is HCDPALL?

Delivered row level security permission list with full access.

How do you create the Department security with navigations?

To do this, after you have created your Departments Navigate to TreeManger->Tree Manager and select Appropriate Security Tree (In General in People soft this will be DEPT_SECURITY). Attach your newly created Department in the tree in the required node. Then after run HR_FASTVIEW Application engine by Navigati through-

SetupHRMS->Security->Department Security->Update dept Security.

What is Activity Type? What is Cost Center? What is GAP Analysis? Explain with real time scenario.

Activity type is the nature of “action committed or happened” and nature depends on the environment. The all value paid or bear is in small center is called Cost Center.GAP Analysis is finding out the “Deficiency or gap” between ideal system or standard system and existing or current system.

What are all the steps involved in Upgrade process?

Plan the Upgrade:

Prepare Copy of Production Database

Install New Release

Upgrade People Tools

Run and Review Compare Reports

Apply Application Changes

Complete Production Copy

Test the Upgrade

Move into Production

IBM How Should Web Application Servers be used with PeopleTools 8.1x and PeopleTools 8.4?

The PeopleSoft Internet Architecture uses a web application server and an HTTP server. PeopleTools 8.12 and above include both BEA WebLogic and Apache with Jserv. With PeopleTools 8.4, both BEA WebLogic and IBMWebSphere are bundled. Apache with Jserv is no longer a supported web application server combination. Customers can choose which web application server to run during installation time.

In a mixed PeopleTools 8.1x and 8.4 environments, each PeopleTools installation should have their own chain of web application server and application server, PeopleSoft Proprietary and Confidential Page 5and these can be on the same machine. For example, a PeopleTools 8.1xinstallation using Apache and Jserv could reside on the same machine as a PeopleTools 8.4 installation using IBM WebSphere. Care should be taken to ensure that unique port numbers are assigned to each server chain.

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