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Oracle HRMS Interview Questions

What are the minimum classifications to create a Business Group?

Business Group

GRE/legal Entity

HR Organization

What are the pre-requisites for creating a Business group?

Value sets

Key flex fields

Location

What are basic setups of oracle HRMS?

In oracle HRMS there are so many modules like Core HR, Payroll, Self Service HR, Oracle learning management, iRecruitment, Time and Labour, Compensation Work bench, Oracle Advanced Benefits, Performance Management System etc., Core HR and System Administrator are the Heart of Oracle HRMS.

All basic set ups will do in Core HR with the help of System Administrator.

In system administrator we will create all the Users and Responsibilities, Flex fields, Profile values etc., In core HR we will create Organizations, Locations, Jobs, Positions, Grades, Organization Hierarchy, position Hierarchy, We will create all the employees also. These are the Basic setups in HRMS.

What is the use of HR organization?

If we want to assign the employee information to a Business Group, then we need to have HR organization classification under a business group

What is people group?

It is a flexible area for holding user defined assignment data

Data can be used for grouping sets of assignment together

People group can be used for element eligibility

This information is used by the payroll run

The data will be held in PAY_PEOPLE_GROUPS.

Group_name field holds the concatenation of segment data.

What is kff structure for SIT?

Personnel analysis flexfields

What is the DFF structure for EIT?

Extra person information

Assignment extra information

Extra location information

Extra position information

Extra job informantion

Organization developer DF

How to enable EIT?

Switch responsibility to human resources, vision enterprises

Double click on security

Click on information types

Create your own information types under your responsibility name

How to enable SIT?

Switch responsibility to human resources vision enterprises

Double click other definitions

Click on special information types

What is the Data Track?

It is used to maintain record history by creating a new record when the date track mode is UPDATE and override on the existing record when the Data track mode is CORRECTION.

The value of the Data track record depends on the date

Tables ending with _F are date track tables

To control data tracked rows, every Date Track table must include Effective start date and Effective end date.

The effective start date indicates when the record inserted

The effective end date indicates when the record updated or deleted.

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What are core flexfield?

There are 6 Core Flex fields are there

 Job

Position

Grade

Competency

People Group

Cost Allocation

What is element entry? what is the purpose of element entry?

Element entry is to define element yet here enter that is Earning element or deduction element then caluculate net pay.

What are processing types of element?

Elements are nothing but the components of the salary.

Eg. Basic, HRA, TA, BONUS, Loans etc., There are 2 types of Processing

Recurring: if an entry of this element applies in every period until the entry is ended

Non Recurring: if an entry applies in one pay period only.

What are termination roles of an element?

Termination Rules of an Element:

Actual Termination: For a nonrecurring element, select Actual Termination if you want the entries to close down at the end of the pay period in which the employee leaves.

Final Close: if you want the entries to stay open beyond the employee’s leaving date so that you can continue to pay the employee.

The Last Standard Process date defaults to the last day of the pay period in which the employee is terminated, but you can set it to a later period when you terminate an
employee.

What are 2 modes of date Track and what is date track?

Date Track modes are:

Update
Correction

Define Batch Element Entry

This is an open interface specially designed for elements. With BEE we can quickly incorporate mass updates in any specific elements.

What are Reversal and Retry?

Reversal can be used to correct run results for one assignment after post-run actions have already occurred. Retry is for correcting mistakes after a payroll process finishes.

Which elements you link openly in Payroll?

Worker’s Compensation and Vertex (Vertex is a third party software to calculate US Canadian taxes) using Quantum files. (It is part of Vertex software which will be updated as and when the tax and legal rules are changed by the US/Canadian Government. So we keep getting the Vertex patches to bring Quantum files with the up to date tax rules and conditions)

What is Consolidation Set, Element Set & Assignment Set?

Consolidation Set: A grouping of payroll runs within the same time period for which one can schedule reporting, costing, and post-run processing.

What are the mandatory fields while creating Payroll?

Payroll Name, Period Type and Start Date

Define Elements

Elements are the building blocks for earnings, deductions etc. of a Payroll.

Salary Basis

Salary basis is the duration on which the salary is reckoned. It is a rule to administer pay.

Define – Quick Pay & Batch Processing

When calculating pay, we can use either

– Quick Pay Process, which is for one employee or
– Batch Process for all employees together

What is Retro Pay, Advance Pay & Absence Pay

– Retro Pay – Payment for any previous cycle in the current payroll run
– Advance Pay – Payment for any future cycle/advance in the current payroll run
– Absence Pay – Payment for leaves like sick leave, maternity leave, annual leave and other statutory leaves

What are Fast Formulas?

Fast formulas are pseudo codes used in the payroll for validating the entry values, assignment sets and element sets.

Post Payroll Process

Three concurrent processes will run in the Post-Payroll process, viz.

Pre-payment Process

Costing Process &

Transfer to GL Process

What do you mean by Garnishments?

Third Party payments is also known as Wage Attachments, Wage Garnishments and Court orders in different localizations. 3rd party payments are deductions from earnings incurred by Court debts or fines. For example, payment of maintenance, child support or other legally incurred obligations.

What is BACS, NACHA?

BACS: Banks Automated Clearing System. This is the UK system for making direct deposit payments to employees.

NACHA: National Automated Clearing House Association. This is the US system for making direct deposit payments to employees.

Does Oracle Payroll enable you to run part payrolls?

Yes, Oracle Payroll enables you to run part payrolls. This is useful in each of the following circumstances where you do not want to process a payroll for the entire organization.

Can you verify that a payroll run has completed successfully?

On completion of a payroll run you will need to verify that the run completed successfully. You can display run messages and view latest balances and assignment level results. You may also need to have relevant information grouped by topic in report format so that you can review the outcome of processing.

Can you make adjustments after a payroll run has completed?

Oracle Payroll enables you to make each of the following types of adjustment when a payroll run has completed.

– Addition of late entries that were not included in the initial run
– Corrections to details that were wrongly entered in the initial run
– Retrospective distribution of current payments to the period in which they were earned

When you have made these corrections and modifications you can then run the payroll again. However, you do not need to rerun the entire payroll. Oracle Payroll will only reprocess those items that were incorrect in the initial run.

Can you produce payment and costing information from a completed payroll run?

Oracle Payroll enables you to use the results of a payroll run to allocate payments to your employees, and to provide costing information.

Ensuring that Employees are paid by the Correct Payment Method

When a payroll run has completed you need to pay each employee according to the payment methods that you have specified. You may also need to override the predefined payment methods where employees are receiving special payments such as bonuses, which may not be paid by the usual methods of payment.

Ensuring that Costing Information can be provided

On completion of a payroll run you may need to distribute the associated costs across particular cost centres. Oracle supports this using the Cost Analysis module.

Can you run payroll processes and reports multi-lingually?

Payroll processes and reports are always submitted and always run in the local language only. This means that US and UK payroll reports can only be run in English.

Can you verify that payments have been made?

Yes. Oracle Payroll is fully integrated with Oracle Cash Management. This enables you to use Oracle Cash Management to verify that payments have been cashed. Reconciliation can be applied to payroll checks (cheques) and third party checks. You can identify which checks have been cleared and the date on which they were cleared. You can also view a reconciliation report which shows if voided checks appear to have been cashed.

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